Focus

9 effective ways to stay focused and be way more productive

Our workplace in the modern day calls for a lot more creativity and patience. With the internet and our phones, it is much simpler to become sidetracked, which takes us further away from being effective at work. In this post, I’m going to put you through nine effective ways you can use to stay focused and be way more productive, which will help you both in your personal and professional life.

9 effective ways to stay focused and be way more productive

Contents

Let’s dive in…

The following are nine effective ways to stay focused and be way more productive:

  • Avoid distractions.
  • Focus on one task at a time(Monotask).
  • Concentrate in Short Bursts.
  • Check email less often.
  • Identify your most important task.
  • Have a procrastination list.
  • Go for a stroll.
  • Don’t be hard on yourself.
  • Meditate on a regular basis.

Avoid distractions.

This includes coworkers and obtrusive websites. According to research, it takes over 25 minutes to get back into what you were doing from an external distraction like a colleague trying to start a discussion or checking email notifications. Furthermore, this is significantly more critical because working while distracted is remarkably easy. If we continue to give in to distractions, the time it takes to finish things will increase, and the enjoyment we derive from them will decrease. Focusing on challenging tasks becomes simpler when distractions are eliminated.

How can you avoid distractions?

  • By turning off your smartphone notifications.
  • Telling your co-workers not to disturb or interrupt you when working.
  • Clearing digital clutter, like closing open tabs that are not needed and half-finished documents on your desktop.

 

Read more: Common ways to stay focused and be more productive

Focus on one task at a time(Monotask).

Basically, human beings are not good at multitasking. One task at a time is preferable for us, especially if our work requires significant brain power. However, we’ll accomplish more in the allotted time, like it more since we’re more involved, and have less anxiety. When we try to focus on two things at once, we frequently perform both of them poorly. We make more mistakes as a result, which necessitates more frequent self-corrections. When we monotask, we will be focused on a single task and be way more productive than we can imagine.

How to Monotask:

  • Avoid distractions.
  • Prioritize your most urgent and most important tasks.
  • Schedule your mini-task later in the day.
  • Practice mindfulness and meditation.

Concentrate in short bursts.

Hard focus can be challenging. That is why we work on it in spurts. The “pomodoro technique” is also now available. It’s fairly easy. We give a task our undivided attention for a brief period of time before taking a break. Continue till the job is finished. It is well known that concentrating on challenging tasks is both effective and draining.

  • Work for 25 minutes.
  • Take a 5-minute break.
  • Repeat it four times.
  • Take a longer break, after 2 hours
  • Start again.

By doing this, we can avoid getting too fatigued and falling into the trap of pseudo-work by having more energy to concentrate on the task at hand. Specifically, putting in a lot of time at work without getting much done. Even if you’ve accomplished far less than you could have, you’ll feel busy and exhausted.

Read more: How can you protect your focus from being sidetracked by your smartphone notifications?

How to concentrate in a short burst:

  • Set 25 minutes on your timer.
  • Avoid distractions.
  • Take frequent breaks.

Check your email less frequently.

Email is quite effective at diverting our attention away from what might be essential but is frequently not. Because we believe that we must always be in contact with others, it is very tempting to have our email open. We don’t need to check email as frequently. Email communication should not be used when anything requires your immediate attention because it is urgent. Instead, they will phone you.

How to check email less frequently:

  • Disable email notifications.
  • Schedule time to check email.
  • Emails text shouldn’t be more than five sentences or less. You’ll have more time for more important tasks.

Identify your most important task.

The 80/20 rule is a common name for this in productivity circles. It basically states that 20% of your actions produce 80% of your results. For instance, 20% of your paying clients can provide 80% of your revenue. By doing this, we may identify the tasks on which we should concentrate our efforts rather than spending time on ones that will yield little reward. When you identify your most crucial task, you will be focused on the task and still be way more productive.

How to identify your most important task:

  • Create a list of all the things that need to be done.
  • Ask yourself this question: if I could only do one activity here, what would it be?
  • After you’re done gathering the list of your activities, you should focus both your physical and mental energy on the lists of activities.

 

Read more: Understanding Laser focus and how you can maintain it and boost your productivity

Have a procrastination list.

In considering this, making a list of less important tasks you can finish while delaying the most important activity is helpful in the consideration of this. Having a procrastination list is another way to be focused and still be way more productive.  However, procrastination time can still be employed partly productively and need not always involve aimless internet browsing.

How to make a procrastination list:

  • Make a list of tasks.
  • Prioritize the tasks on a scale of one to five (one being the most crucial).
  • When you notice yourself procrastinating, begin to do the second most critical task on your list.

Go for a stroll.

Most of the time, we are seated in a room with a lot of artificial light while working. The benefits of taking breaks outside are remarkable. Well, firstly, a fantastic technique to relieve tension is to change your surroundings and get some fresh air. Going for a quick stroll provides us with a decent chance of returning to a challenging topic with a calm attitude and fresh ideas about how to approach it. Secondly, a lot of research is being published on the risks associated with prolonged sitting.

Going for a stroll is a true and practiced way to be focused and be way more productive. According a study involving almost a million people, it was discovered that it raises our risk of developing diabetes and cardiovascular issues. Thirdly, the majority of us should just do more exercise. In addition, a quick walk during lunch can be a good place to start if we want to have more energy throughout the day.

How to go for a stroll:

  • During short breaks and lunch periods, get up from your desk and go outside for a walk.
  • Eat lunch outside your working area.
  • Change your location and work in a public garden.

Don’t be hard on yourself.

Our own worst critics are us. 80% of our thoughts, according to The Happiness Trap author Russ Harris, are negative in some way. You’ve probably observed that you are incredibly picky about seemingly insignificant things.  If you fail an exam, forget to respond to an email or finish an assignment, or even something as simple as saying “you too” when a waitress says “enjoy your food.” They keep us busy and discourage us from trying again since they are so easy to believe. However, being polite to ourselves will help us spend less time berating ourselves for small errors. If doing so makes us feel bad about ourselves, why even try to be more productive?

How can you not be hard on yourself?

  • Do away with useless and unnecessary negative thoughts (they rarely inspire you to try harder or try something new). Keep in mind that they are simply reactions to the work at hand, not facts.
  • You should speak to yourself just like a friend would speak to you.

 

Read more: Common ways on How to easily focus on a task

Practice meditation and mindfulness.

The practice of mindfulness and meditation requires you to give your entire attention to your breathing and your immediate surroundings. As a matter of fact, you will work on projects more quickly and consistently. Although, you might try identifying a distraction while meditating and then calmly bringing your focus back to your breath. We’ll gradually learn to accept distractions when they occur, whether they are internal (I feel like perusing the internet again) or external (a coworker comes in to say hello). If being able to focus wasn’t incentive enough, meditation is also very relaxing. We’ll feel less stressed overall, spend more time in the present, and enjoy the process of becoming more productive and creative.

How to practice meditation and mindfulness:

  • Sit or lie down in a comfortable but alert position.
  • Set 2 minutes on your timer.
  • Focus on the way you breath.

However, practicing meditation and mindfulness will be challenging at first. Although, It will be challenging to concentrate just on your breathing as thoughts will race through your head. With practice, you will get better at bringing your focus back to your breathing. When we have stronger focus, fewer distractions, and more engagement with our job, productivity is much more fun.

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FAQs

How can I focus and be productive at work?

  • Find your work interesting.
  • Do quality work.
  • Prioritize your tasks.
  • Organize tasks that are similar.
  • Focus on one task at a time.
  • Plan and prepare for your day.
  • Learn how to manage your time.
  • Eliminate Distractions.

How can I become super productive and focused?

  • Split your to-do list in half.
  • Take regular breaks regularly.
  • Apply the 80/20 rule.
  • Use your morning to focus on yourself.
  • Handle your most critical and challenging tasks before lunch.
  • Improve your email etiquette.
  • Create a working pattern.
  • Stop confusing productivity with laziness.

How can I be more productive all day at work?

  • Eat breakfast.
  • Sleep very well.
  • Exercise on a regular basis.
  • Go for a walk.
  • Create to-do lists.
  • Make deadlines for yourself.
  • Schedule time for checking e-mails.
  • Keep phone calls short and sweet.

Why do I struggle to focus at work?

Rest is crucial for your ability to complete your task accurately because it can help with memory and attention problems. Caffeine used to make up for sleep deprivation might also impair your capacity to focus. Overindulging in sweets or caffeine can increase your adrenaline levels, which might make you agitated at work.

How can I train my mind to focus?

  • Train your brain.
  • Get your game on.
  • Sleep well.
  • Schedule time for exercise.
  • Spend time in nature.
  • Meditate.
  • Take a break frequently.
  • Listen to music that fits your mood.

How can I focus on work without getting distracted?

  • Arrange your to-do list according to the importance of the tasks.
  • Turn off your phone notifications and close open tabs that are unneeded on your web browser.
  • Break big projects into small pieces.
  • Use music and headphones to cut down on noise.
  • Find the best environment for efficient studying.
  • Declutter your work space.

Why do I lose focus so easily?

Additionally, lifestyle factors including stress, weariness, inadequate sleep, dehydration, an unhealthy diet, or sedentary behavior may contribute to a decline in focus. However, you can take actions to increase your capacity for concentration to counteract the usual age-related loss in executive function.

How do I clear my mind of distractions?

  • Get into a distraction-free mode.
  • Set your three main objectives every day.
  • Give yourself a shorter time frame.
  • Keep your mind from wandering.
  • Train your brain by making a game out of it.
  • Tackle more challenging work.
  • Avoid getting stressed out and distracted.

How do you overcome overthinking?

  • Distract yourself in a good way.
  • Plan to take action.
  • Take smart action.
  • Examine your assumptions.
  • Reset your life’s goals.
  • Try to enhance your self-esteem.
  • Meditate.
  • Understand your triggers.

How can I increase my mental clarity?

  • Get enough sleep.
  • Destress yourself.
  • Practice mindfulness and meditation.
  • Maintain a healthy work-life balance.
  • Practice self-care.
  • Go for a walk.
  • Maintain a healthy diet.
  • Seek for help.

What causes a lack of concentration and motivation?

Medical, cognitive, or psychological issues, as well as sleep disorders, medications, alcohol, or drug use, may contribute to difficulties concentrating. Additionally, anxiety, sadness, bipolar illness, emotional trauma, and stress are psychological disorders that can impair concentration.

Why can’t I pay attention to anything?

If your inability to concentrate is significantly affecting your life, speak with your doctor. You might observe, for instance, that you’re lagging behind in your work or studies. If you have any of the following symptoms, you should also schedule a consultation: persistent dejection, pessimism, or guilt.

Why is my mind slowing down?

A vitamin deficiency, sleep disorder, bacterial overgrowth from excessive sugar consumption, depression, or even a thyroid disease can all cause brain fog. Other typical causes of brain fog include eating excessively and frequently, being inactive, not getting enough sleep, being under a lot of stress, and having a bad diet.

At what age do you start slowing down?

According to a new study, your strength, balance, and endurance start to decline considerably earlier than previously believed by the time you reach your fifties.

Why am I not as sharp as I used to be?

You feel as if you are walking through quicksand rather than being sharp. However, you become distracted, and it seems like the pace of the world is faster than you can keep up with. You might be experiencing brain fog if you’ve had an encounter like this. Simply put, the term “brain fog” refers to mental tiredness.

What vitamins help with brain fog?

  • Vitamin C.
  • B-complex vitamins.
  • Vitamin E.
  • L-theanine.
  • Soy lecithin.
  • Vitamin D.
  • Omega-3 fatty acids.
  • Magnesium.

Why am I so forgetful and absent-minded?

Lyndsay shared a few: Depression, anxiety, and stress According to Lyndsay, these are major reasons for forgetting. Memory issues might result from difficulty focusing due to stress and mood disorders, which can also act as distractions.

What vitamins help clear thinking?

The B vitamins B6, B12, and B9 (folic acid) all contribute to the health of the brain.

What is the best supplement for focus?

  • Fish oil.
  • Resveratrol.
  • Caffeine.
  • Phosphatidylserine.
  • Acetyl-L-Carnitine.
  • Ginkgo biloba.
  • Bacopa Monnieri.
  • Rhodiola Rosea.

That is all for this post, where the 9 effective ways to stay focused and be way more productive have been discussed.

I hope you learn a lot from the reading. If so, kindly share it with others. Thanks for reading, see you around!