Productivity

Common strategies to achieve more in less time and be more productive

Perhaps it’s time to assess your time management abilities if you feel as though you don’t have enough time to complete everything you want to achieve. It’s okay if you think you’re terrible at managing time because nobody is naturally extremely good at it. But everyone can learn to increase their output and do more! In this article, the common ways to achieve more in less time and be more productive will be discussed.

Common strategies to achieve more in less time and be more productive

Read more: Understanding flow state and how it can help you stay focused and more productive

Contents

50 common strategies to achieve more in less time and be more productive

The following are 50 common strategies to achieve more in less time and be more productive:

  • The first thing is to Set a Timer
  • Get rid of all forms of Distractions
  • Listen to Music That will help increase your productivity
  • Find what you do interesting
  • Prioritize your tasks ahead of time
  • Combine related functions into one batch
  • Complete Your Most Crucial Tasks First Thing in the Morning
  • Reward Yourself after completing a big task
  • Handle one task at a time(monotask)
  • Step Away from your Computer
  • Make Use of Focus Tools
  • Just Start
  • Get to know your Productive Hours
  • Make sure you’re with a Notebook and Pen at All Times
  • Create a blog to document your growth and accomplishments
  • Your Most Important Tasks and To-Dos must be Written down on a Calendar
  • Have a Constant Review of Your Productivity
  • Get up Early Before someone Else does
  • Get quality time sleep
  • Exercise regularly
  • Delegate as Much as Possible
  • Set Some Exciting Goals
  • Tell Other People About Your Goals
  • Listen to Podcasts
  • Read the best-selling book David Allen’s “Getting Things Done
  • Learn to Read fast
  • Learn to Skip When You Read
  • Concentrate on Result-Oriented Activities
  • Give yourself a Break
  • Start a Polyphasic Sleep Schedule
  • Learn always to Say No if it will affect your productivity
  • Go on an Information Diet
  • Declutter Your workspace
  • Get a Mentor
  • Learn to use Shortcuts features on your Keyboard
  • Try to Improve Your Typing Speed to Save Time
  • Work from Home and Avoid the Daily Commute
  • Get Rid of that waste of your Time
  • Prepare Your Meals ahead
  • Cook plenty of food to save time
  • Protect Yourself from Unnecessary Phone Time with Caller ID
  • Don’t waste more time under the Shower
  • Take Direct Deposit and Save yourself the Trips to Bank
  • Make an Auto Payment of Your Bills
  • Buy whatever you need Online
  • Boost Internet Speed with a Broadband Connection
  • Keep up the Speed of Your Computer
  • Turn off the TV while working
  • Make Use of a Tivo or DVR

 

Read more: Why Prioritizing Yourself Increases Productivity

The first thing is to Set a Timer

Set a timer for each of your tasks and calculate how long it will take you to complete each one. You have a variety of options for how to approach this. With the Pomodoro technique, you concentrate on a job for 25 minutes and then take a five-minute break. You can think about using one of the many timer-based apps if your task will take much longer than that. Clockify comes to mind. It’s a good approach to set a timer for yourself and is utilized by both freelancers and business owners. It offers reports and lets you act somewhat like a project manager. Most importantly, it’s free.

Get rid of all forms of Distractions

Cellphones, email messages, and keeping many open web browsers on a computer are all sources of distraction. Having things organized online is crucial, just as it is to be organized physically. You can benefit from this free guide End Distractions and Find Your Focus.

Listen to Music That will help increase your productivity

Interruptions must be ignored, although occasionally having some background music might aid with concentration. Of course, it doesn’t have to be loud rock, but a little Beethoven could be helpful.

Find what you do interesting

The best method to become more productive is to enjoy what you do.

Prioritize your tasks ahead of time

You may make sure that you complete all of your most crucial tasks during the day by organizing your tasks according to importance.

Read more: Noise-Cancelling Headphones for Increasing Productivity

Combine related tasks into one batch

Errands, phone calls, emails, and other tasks can all be compiled into a single batch. By finishing related work in a single session, you will save time. Using the app Todoist can be one technique to assist you with managing all of those items. It’s a straightforward method for you to organize your day, make reminders, and place all of your most crucial chores in one place.

Complete Your Most Crucial Tasks First Thing in the Morning

The task you need to accomplish first thing in the morning is generally the one you despise the most. Many people check their emails in the morning because they feel satisfied after doing so. But that’s just a false sense of accomplishment. It’s bad for you to complete simple things like checking your email first thing in the morning. Perform the challenging activities instead since you’ll be more energized to do them in the morning!

Reward Yourself after completing a big task

Reward yourself from time to time to keep yourself motivated. Record your accomplishments and milestones, and be sure to recognize them. You can therefore observe how far you’ve come anytime you have trouble with your progress.

Handle one task at a time(monotask)

According to research, multitasking is ineffective. If you believe you can multitask, reconsider. Concentrate just on one task at a time for maximum output.

Read more: How to be a pro at Timeboxing for Greater Productivity

Step Away from your Computer

One of the most common sources of distraction is now the internet. Do as much of your work offline as you can to enhance efficiency. I frequently unplug to try to brainstorm new ideas and have found it to be incredibly helpful.

Make Use of Focus Tools

Utilize technology wisely to help you block out distractions.

Just Start

The hardest thing is frequently getting started. People often hesitate to begin until everything is just right. However, there is no ideal circumstance. Once you start, you’ll find yourself in a groove that might last for hours.

Get to know your Productive Hours

Everyone is more productive at particular times during the day than others. It is the morning for me. Find out when you are most productive, and then adjust your work schedule to that time.

Make sure you’re with a Notebook and Pen at All Times

In this way, you may always write down your ideas, tasks, and thoughts. The idea is to put everything on paper and get it out of your thoughts. You won’t always be reminded of it by your mind and emotions. Getting the software Evernote is another thing to think about. Not only does this save you money on ink and paper, but Evernote also makes it simple to make notes and share them with the group. This may come in handy if you’re the kind of person who always has a lot of ideas they want to share.

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Create a blog to document your growth and accomplishments

Your blog serves as a reminder to hold yourself accountable and continue working on your personal development. Additionally, you get more driven to proceed when you list all of your minor victories. And guess what? This is also how I launched Lifehack! WordPress, which enables individuals to build up a website for free, was something else that assisted me in creating Lifehack. WordPress has greatly streamlined the website creation process to the point where almost anyone can now create a website.

Read more: Best Daily Planner Apps to Increase your Productivity

Your Most Important Tasks and To-Dos must be Written down on a Calendar

I enjoy making my day’s plans the night before. I can begin my most crucial tasks in this manner as soon as I wake up. The Full Life Planner is a useful tool for managing your time and completing important tasks. Check out the planner here to get started quickly planning your day!

Have a Constant Review of Your Productivity

Ask yourself these questions several times throughout the day: “Am I using my time as well as I possibly can right now?” Your productivity can benefit from just one straightforward statement.

Get up Early Before someone Else does

Nothing beats a quiet house, yet I understand that for some people it could be challenging to get up early in the morning.

Get quality time sleep

Sleep might become a distant memory when you work online. To ensure that your working hours are as effective as possible, it’s crucial to get enough sleep.

Exercise regularly

Exercise in the middle of the workday has been proved to increase performance and motivation. To increase productivity, go for a little lunchtime stroll or perform some easy exercises.

Delegate as Much as Possible

Learn how to outsource or delegate labor to accomplish more in less time. Just a handful of the businesses that can assist you in outsourcing your regular activities are listed below:

 

Read more: How to focus entirely to increase productivity

Set Some Exciting Goals

Without meaningful goals, you will never feel inspired to complete tasks. Set hard yet attainable objectives. A Good goal is an ideal foundation for setting goals. There are still additional resources available to you.

Tell Other People About Your Goals

When you share your intentions with others, you will immediately be held responsible.

Listen to Podcasts

While you’re exercising, cleaning the home, going to work, or cooking dinner, you can listen to instructive podcasts or audiobooks. The use of audio learning might extend your day by hours. Not to mention that your brain will thank you for it.

Read the best-selling book David Allen’s “Getting Things Done

One of the most significant books on productivity you will ever read is this one. Please read it, but the advice to use in your daily activities, and accomplish more.

Learn to Read fast

You’ll read more and learn more if you can read faster! You can also download the app OutRead to help you read faster!

Learn to Skip When You Read

Just read the passages in a book that relates to you and skip the rest. But you must read for a clear objective.

Concentrate on Result-Oriented Activities

According to Pareto’s law, which is frequently referred to as the “80/20 rule,” 80% of the outputs come from 20% of the inputs. This implies that 20% of our activities produce 80% of the outcomes. We must identify the 20% of activities that are generating 80% of the results we want and narrow our attention to only those.

Give yourself a Break

You can’t always work as effectively as possible. Instead, aim for quick doses of time being spent working during your most productive periods.

Start a Polyphasic Sleep Schedule

What is polyphasic sleep? A sleep pattern called polyphasic sleep is designed to reduce the amount of time spent sleeping each day to 2 to 5 hours. This is accomplished by taking quick naps throughout the day, ranging in length from 20 to 45 minutes. This enables more hours of reasonably high attention while awake. However, you should also rest during the day to restore your energy.

Learn always to Say No if it will affect your productivity

To preserve our humanity, we must learn when to say no since we can’t do everything.

Go on an Information Diet

Most people on earth suffer from information overload. Internet browsing without purpose must stop. Stop checking your RSS feeds frequently and stop reading three newspapers every day. Otherwise, you won’t do anything. The idea is to restrict yourself to material that you can use right away.

Declutter Your workspace

Your ability to be productive may be severely hindered by the stacks of paper around your desk. Organize your workspace, establish a routine, and get rid of the clutter to maximize your time.

Read more: Common ways to boost your efficiency at work

Get a Mentor

You would save a ton of time and effort if you consider taking after others that have already succeeded.

Learn to use Shortcuts features on your Keyboard

You can improve your work performance with the advancement of technology. Even better, you become familiar with all the keyboard shortcuts and other technological fast cuts. You can use AutoHotKey to build keyboard shortcuts in addition to learning the existing ones.

Try to Improve Your Typing Speed to Save Time

Do you know that by typing quickly, you can save 21 days per year? Try these online typing games if you want to improve your speed without enrolling in any serious classes:

 

Work from Home and Avoid the Daily Commute

Consider working from home if your employment is accessible. Because you won’t have to spend as much time commuting, you’ll have more energy the rest of the day.

Get Rid of stuff that wastes your Time

Instant Messenger, video games, Instagram, checking your stats ten times each day, watching television, and unnecessary Internet browsing are examples of common time wasters.

Prepare Your Meals ahead

Make a shopping list based on a week’s worth of meals you have planned out. This enables you to concentrate on what is important, saving you time and money. Additional time can be saved by utilizing a variety of apps. Mealime is one app that I like to use. It’s an app that offers you a large collection of recipes and a handy place to keep track of your grocery list. The fact that this app has more than 4 million users suggests that there is a good selection of meal plans you may utilize and that the software is easy to use.

Read more: 13 practical ways you can use to become more productive

Cook plenty of food to save time

You’ll have a lot of leftovers if you prepare your meals in excess. By doing this, you won’t have to cook every day.

Protect Yourself from Unnecessary Phone Time with Caller ID

Spending time picking up pointless phone calls is a waste of time. You can stop that one from happening.

Don’t waste more time under the Shower

Although it may seem stupid, I genuinely have trouble with this one. I stay in the shower for up to 30 minutes. Imagine how much time I could save if I only moved a little faster.

Take Direct Deposit and Save yourself the Trips to Bank

Direct deposit is currently provided by many employers. If yours does, make sure to use it so you may avoid making several trips to the bank.

Make an Auto Payment of Your Bills

How often have you worried that you will miss the deadline for paying your bills? Your payments can be paid automatically, saving you time and preventing late fees and higher interest rates.

Buy whatever you need Online

Try to avoid going to the store whenever you can. You may focus more on what you’re buying when you purchase online.

Boost Internet Speed with a Broadband Connection

Although many people are aware of the internet’s slow speed, they are doing nothing to improve it. This is the best way to save time online.

Keep up the Speed of Your Computer

Use the Windows hibernation feature if you use Windows to minimize the delay caused by shutting down and restarting Windows. Or perhaps you should think about converting from PC to Mac as there are many benefits you aren’t aware of.

Read more:  Most common distractions at work you should avoid

Turn off the TV while working

The typical American watches television for over 4 hours every day. That amounts to 9 years stuck in the tube more than a 65-year lifetime.

Make Use of a Tivo or DVR

This will enable you to condense a one-hour television program into a mere 40 minutes. Time can be saved without sacrificing fun.

Read more: Easy tactics on how to handle a lot of tasks

In summary

Here is the whole list of strategies you should master to increase productivity and achieve more in less time. Choose the strategy that is effective for you and adopt them as a daily routine. With time, you’ll discover that you’re much more productive. That is all for this article, where the common strategies to achieve more in less time and be more productive are discussed.

I hope you learn a lot from the reading, if so, kindly share with others. Thanks for reading, see you around!