The number of hours in a day is the same as it has always been. However, it might not always feel that way when life is more chaotic and demanding than it has ever been. Time is more valuable than ever, and with it, your capacity for productivity and effectiveness at work. So, the only thing you need is help with time management.
Since there are only so many hours in a day, it’s critical to figure out how to maximize what little time you have available. Wish you had more than 24 hours to spare? Here are effective strategies for time management and productivity at work. In this article, the common methods that can help you in time management and getting good results will be discussed.
- 1 10 Common ways that can help you in time management and getting good results
- 2 In summary
10 Common ways that can help you in time management and getting good results
The following are the common ways that can help you in time management and getting good results:
- Establish Your Goal
- Learn to say “no”
- Pinpoint Current Time Management Practices
- Constrain your energy.
- Think ahead
- Avoid Distractions
- Don’t multitask.
- Think about “Future You”
- Don’t Mix Up Importance and Urgency
- Give yourself some breaks
Read more: Understanding flowtime techniques
Establish Your Goals
Establishing your goal initially is the first-time management approach. Prior to learning how to efficiently manage your time, you must first define goals. To clarify the “why” that drives your “what,” you must first have a clear knowledge of your objective before you can develop goals that make sense.
Begin by establishing a personal mission statement that lays out not only what you want to do but why you want to do it. Let’s imagine, for illustration, that you wish to start a taco business. What a wonderful (and delicious) objective. But what is your goal? to satisfy people’s needs? in order to unite them? to honor your ethnic heritage? Establishing your objective helps you stay on track to set more intelligent goals, which will ultimately increase your productivity. It is not worth your time if it does not further your objectives.
Learn to say “no”
I never wanted to pass up an opportunity to network, take on a project, or learn anything new when I initially started my profession. When you’re learning the ropes of a new field, having a “fear of missing out” mentality can be helpful, but it won’t help you manage your time well. Even if it’s for your own growth and development, the more you take on, the less time you’ll have for the things that really count. Another way to put it is that you always say “no” to something when you say “yes” to something else.
If you want to manage your time more effectively, you should start thinking about it as a finite resource that you should use carefully. Avoid spending it on individuals or projects that don’t further your overall mission and goals. Although initially difficult, filtering your choices through your overarching purpose will also help you save time.
Pinpoint your Current Time Management Practices
How efficient do you believe yourself to be? How good is the work you’re putting out there? Until you quantify those ambiguous questions with credible proof, they remain so. You need a clear understanding of where your time is now going before you can decide what needs to change in your routine (and, eventually, how to become more effective). Using a notepad or a spreadsheet, set aside a week to “audit” your time down to the hour. You might discover, for instance, that you spend a lot more time than you planned on social media or that you waste too much time each day deliberating what to write in an email. You can change as necessary once you compare how things are going with how you now spend your time.
Ration your energy.
Rationing your energy is a crucial time management strategy. In hustle culture, it’s a prevalent assumption that the most productive workers are awake at the crack of dawn and in a deep flow by sunrise. However, for every company CEO who wakes up early for work, there is another who is still fast asleep (and who actually needs the shuteye to do their job well).
Avoid sacrificing your sleep in the name of productivity if you want to manage your time effectively. Determine the hours of the day (or evening!) when you are most motivated to do a task, and then schedule your work accordingly. So, naturally, consider when you’re at your most energetic, but remember that attaining results takes more than simply energy. When are you most motivated and creative? When are you most concentrated?
Schedule your most critical and demanding job during that time period, for instance, if you’re most awake in the late morning hours after breakfast and coffee. Conversely, when do you feel the most worn out? Save the mindless administrative activities for that time. Not only will you use your time more effectively, but your work will improve as a result.
Read more: Common science-proven ways to stay focused
Failure to plan is planning to fail. This idea is what motivates me to schedule my work week on Sunday afternoons. I sat at my dining room table or at my home office, put up my favorite notepad and pen, and make a list of everything I need to accomplish in a given week. I then divide each objective into precise, time-bound tasks.
Macro-level planning helps me stay focused on my objectives and stay on target while keeping a bigger picture in mind. Micro-level planning for particular tasks is also essential because it keeps you from squandering time on activities that don’t advance your objective. For instance, write down a list of discussion points and objectives before entering a meeting. You will be able to complete your tasks faster and stay focused on the greater picture with the help of direction.
Time management and productivity are hampered by distractions. However, the solution goes beyond simply placing your laptop in a quiet area. It’s about getting rid of mental clutter—the “work” that occupies your time but doesn’t advance your productivity as a whole. These attention-grabbers are referred to as “half work” by James Clear, author of Atomic Habits: An Easy & Proven Way to Build Good Habits & Break Bad Ones. Let’s take the scenario of you preparing a presentation and stopping every few minutes to check your email. It feels like work because reading and responding to emails is a part of your job.
However, James Clear claims that it is also a significant time-eater:
“No matter where or how you fall into the half-work trap, the outcome is always the same: you never give a task your whole attention, you rarely commit to a task for significant periods of time, and it takes you twice as long to complete half as much”. Concentrate on the next time you have a limited amount of time, in other to keep you focused. Get rid of the minor interruptions that break up your flow and keep your attention firmly focused on what requires it.
Join our Newsletter
You could believe that you are maximizing your time when you are juggling several things at once, whether you are answering emails while you are on a call or moving back and forth between projects. The more mental “tabs” you have open, however, the less you can truly concentrate on each one if you’re anything like me.
Why does multitasking work against effective time management? Experts claim that switching between multiple jobs at once causes energy to be spent on switching gears rather than the tasks at hand. Even worse, while you’re juggling multiple tasks, you’re not focused, which prevents you from entering the state of “flow” that is necessary for productivity. As a result of the attention required to switch between tasks and the fact that you can never really “get in the zone” for either activity, going back and forth between multiple tasks actually reduces productivity.
Think about “Future You”
Time management is one of the decisions that we make today that will have an impact on tomorrow. The way you use your minutes and hours has an effect over time since it reduces the time, you’ll have later to do other tasks and, more crucially, to take breaks and rest. Therefore, if you have trouble organizing your time, try looking ahead to your future self. You may sharpen your concentration and increase your understanding of how actions you make now will affect you later on by considering how they will benefit or hinder you in the future. Future you probably want current you to learn time management techniques.
Don’t Mix Up Importance and Urgency
Each day, there are different important tasks that need to be completed. However, that does not automatically imply that they are urgent or time-sensitive. Combining the two will cause you to lose track of time and go behind schedule. An introduction is provided below: Your to-do list’s urgent items require immediate attention and action, whereas chores marked as essential but not urgent may have more lasting effects. Always put your attention on jobs that are both vital and urgent to get the most out of your time. After those are completed, turn your attention to the important but less urgent jobs before moving on to the urgent ones.
Give yourself some breaks
When the goal is to accomplish things, it might seem unhelpful to stop working. Your brain, however, requires the appropriate rest in order to function at its best. There is no hard-and-fast rule for when to take breaks, despite the fact that some studies offer guidelines, such as working for 52 minutes and taking a rest for 17 thereafter.
Everyone has a different level of mental capacity, so your ideal break time will also vary. The theory is that after working our brains at a higher capacity for a while, we all start to lose mental energy. Breaks assist in setting the reset button. Plan your breaks in advance and spend the time doing something completely unrelated to work. Take a walk. Up and down the steps you go. Call a close friend or relative. Not only will you come back to the task at hand with a new perspective, but you’ll also feel as though you have more time than when you began.
Planning your job should consider the times of day (or evening!) when you feel most motivated to complete tasks. You should, of course, consider when you are at your most energetic, but remember that effort alone won’t produce results. What time of day do you feel most inspired and creative? At what times do you concentrate best? Schedule your most critical and demanding job during that period of time, for instance, if you’re most awake in the late morning hours after breakfast and coffee. That is all for this article, where the Common ways that can help you in time-management and getting good results is been discussed.
I hope you learn a lot from the reading, if so, kindly share with others. Thanks for reading see you around.