Focus

Easy tips on how to design your office for greater productivity.

Your ability to concentrate (and maintain that concentration) and your capacity for general productivity are greatly influenced by the environment in which you operate. Therefore, whether you work from home or are part of a larger organization, the layout of your office is crucial. This is about getting things done and getting results, not simply about Feng Shui. According to workplace and productivity studies, the most important factor influencing an employee’s ability to concentrate is their physical environment.According to some studies, a well-designed office can boost your productivity by 20%. Nevertheless, despite research and figures, almost half of the employers interviewed did not think office design was a wise financial decision.

Easy tips on how to design your office for greater productivity

Consequently, what can a tip on productivity do? What if the workplace you work in discourages concentration? When considering how to increase productivity, we frequently consider the tools we already use to get the job done well: time-saving automation technology, focus techniques like the Pomodoro Technique, etc. However, current research indicates that the way a workplace is designed significantly affects how much work gets done. The answers to the following questions will be discussed in this article:

  • What is office design?
  • Why is it important to design your office?
  • What are the types of office layouts (designs)?
  • How can you design your office?

 

Read more: How to tackle a heavy workload effectively for greater productivity

What is office design?

Office design is the process of creating an environment that encourages efficient and intentional work while allowing for creativity, modification, and personalisation. In essence, you’re creating a stage so that everyone may bring props. According to Joe Sparano, “Good design is obvious. “Great design is transparent.” Although it may not come to mind right away, design has a significant influence on what employees do at work. Even though you don’t consciously consider it every time you enter the building, your performance and sense of purpose are greatly impacted by the environment in which you work.

Consider your current work environment. Do you belong there, or are you just a guest? If you don’t feel like a visitor, you won’t personalize your workspace or put your feet up on the chair. You won’t be able to concentrate, feel completely at ease, or be your best self at work. However, if you feel like you belong, you’ll feel more in control and be more prepared to get into a “flow state”. When was the last time you lost track of time because you were so focused on your work? Lighting, color, plants, art, food, seating, and many other interior design elements can create a happy environment that promotes productivity and purpose. Later, more on those.

Design is ultimately about taking care of individuals. With the appropriate design, you can take care of people’s requirements and support the success of your team. Keep in mind that you can offer advice to your remote team members as you construct your workplace environment. For a remote office, design is just as crucial; here are a few eye-catching examples from Trello and Zapier of hospitable remote arrangements.

Why is it important to design your office?

Health, morale, inclusiveness, creativity, cooperation, productivity, and purpose are just a few of the many variables that physical workspaces have a significant impact on. The following are the two main reasons why it’s important to design your office:

  • productivity
  • Purpose

productivity

Poorly designed workspaces can have a significant negative impact on work. 46% of professionals report that their current workspace has a significant negative influence on their productivity. Increase your team’s output by enhancing the working environment.

purposes

When we help others, we improve ourselves. The design of your workspace can promote a sense of purpose, which is a very strong motivator. Make it clear to employees that you value them, their job, and the good impact they have on others’ lives. According to Sam Grawe, Herman Miller’s global brand director, balancing a shared goal with the individual tasks being carried out and balancing a sense of belonging and the demand for independence. Furthermore, it acknowledges the paradoxical nature of today’s collaborative office work and enables businesses to determine their ideal workplace and design their workspace accordingly.

Consider this: the more time you spend working and feeling satisfied, the less time you spend worrying about your workplace. Focus is made easier and mental strain is reduced by excellent office design.

Read more: How to boost your productivity while working from home

What are the types of office layouts (designs)?

The following are the common well-known types of office layouts (designs):

  • The Cellular Office Layout
  • Traditional Office Layout
  • Cubicle Office Layout
  • Open-Plan Office Layout
  • Low Partition Office Layout
  • Team-Oriented Office Layout
  • Hybrid/Combination Office Layout

The Cellular Office Layout

The cellular office layout, one of the most common office designs, utilizes the entire floor area and separates it into individual offices that can be closed off by a door. Each employee is separated from the others in this setting, which is good for work that typically requires a private environment.

Easy tips on how to design your office for greater productivity.

For instance, a law practice would benefit from a cellular office design to preserve meeting confidentiality. A cellular office structure encourages poor communication among staff members, despite the fact that it might increase focus and concentration. In comparison to other workplace layouts, it is also the least space-efficient design.

Traditional Office Layout

Individual offices that are permanent or semi-permanent make up a classic office layout. Multiple enclosed offices and meeting rooms will be actually included in this office plan design. There will also be a larger area for handling customers.

Easy tips on how to design your office for greater productivity.

Cubicle Office Layout

A cubicle office layout is a type of open office plan that uses partition walls on three sides to create workspaces in the shape of a box or cubicle. You may be familiar with this one.

Easy tips on how to design your office for greater productivity.

However, this workplace design frequently includes private offices for top workers. Particularly when compared to conventional workplaces, a cubicle office plan is one of the most economical and space-efficient solutions.

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Open-Plan Office Layout

Partition walls are completely removed in an open-plan workplace design. In this case, workspaces are defined by furniture to construct them. The flexibility of this office layout is its major benefit.

Easy tips on how to design your office for greater productivity.

For instance, you may arrange workstations in a line to create “banks” or swap out the desks for benches (working tables for multiple people to work on). Large tables and lounge chairs can be occasionally utilized to designate informal spaces for collaboration and meetings.

Low Partition Office Layout

The low-partition office layout started as an effort to modify the cubicle office design. The height of the partition walls, as the name implies, is the primary distinction between the two layouts.

Easy tips on how to design your office for greater productivity.

Here, the barriers are lowered to let in more light and to enhance workplace interactions. This might also have built-in offices and conference spaces, much like the cubicle style.

Team-Oriented Office Layout

The name for this type of design comes from a more recent method of grouping personnel into teams in offices. As a result, the area assigned to each team will change based on how many people work there and what kind of work needs to be done.

Easy tips on how to design your office for greater productivity

Although, there will probably be separate workstations and a collaborative space in each team workspace. A major benefit of team-oriented workplace designs is that fewer meetings are required.

Hybrid/Combination Office Layout

To best meet the special requirements of your business, a hybrid or combination office design combines parts of all the previously discussed office designs.

Easy tips on how to design your office for greater productivity

One of the newest office designs available today allows for the creation of the space to be compared to selecting layouts from a menu. To best meet your company’s goals, you can pick and combine several work settings into one area.

How can you design your office?

  • Plan and prepare ahead of time before you start.
  • Understand the working personalities and working styles of others.
  • Make a budget.
  • Make use of natural human instincts to your own benefit.

Plan and prepare ahead of time before you start

Take some time to consider your goals before constructing any room. What obstacles must your team overcome? How can the area accommodate their needs, and how will it adapt as the team changes? Consider how people now use the area and how it might need to change. And also observe how people behave, talk about their plans for the future, look into their possibilities, and gauge their needs. Plan a survey to learn more about how people like to work and what gets done there, then analyze the results to decide what to do next.

And before you go too far, remember that others don’t always need or want the same things as you. Even if you can’t grant every request, your staff should still feel heard and included in the process. Remember that you’ll need to experiment, see what works, and see how people actually use the area.

Understand the working personalities and working styles of others

Some people require quiet settings, while others require areas for group work. You must establish a balanced work environment. Also consider providing meeting spaces with whiteboards and windows for natural light, as well as concealing places for people who need to be alone. Compare private workspaces against open workstation choices. Additionally, figure out which rooms are hard or cold and which are soft or warm. Why do I say that? There are moments when you want people to be at ease and times when you want to create a little tension. For instance, you might not want somebody to make a phone call and then remain for a few hours in a comfortable call room. In this situation, you’d want the call room to be functional for roughly 40 minutes before urging folks to find another location.

Make a budget

When planning your office design, you should have a good idea of how much you want to spend and where you want to spend it. In order to find the sweet spot, you’ll need to collaborate with your team. Sometimes IKEA is the best option, and you’ll embark on a LACK table and faux sheepskin buying spree to reasonably furnish your office. At other times, you might wish to commission work to get your home just right or simply support local artisans and artists. For those who enjoy DIY projects, you might make your own furniture. If security and technology are important to you, you can choose a keyless access system like Kisi.

However, there might be a need for you to prioritize over a period of time, starting with the requirements and gradually adding the rest, depending on your financial situation. Additionally, you should also be aware of the expected lifespan of your furniture. Do you, for instance, need that chair to last two or twenty years? If you have a vision for your business’s future, include it in the layout of your office.

Make use of natural human instincts to your own benefit

All of us are created to react to particular inputs. Consider your team’s biological and social tendencies while designing a new workspace rather than going against them. The following are the natural human instincts you should use to your own benefit:

  • Lighting
  • Art
  • Colors of the workspace environment
  • Personal items
  • Food and drinks
  • Moving around and seating down
  • Impact
  • Plants
  • Noise level

Lighting

One of the most important elements in establishing the ideal office design is lighting. Lighting has an impact on a variety of workplace factors, including safety, productivity, and well-being. It can make a huge difference to know what kind of lighting to use in a space. However, your body’s circadian rhythm depends on natural light, which also elevates your mood and increases vitamin D levels. Cooler light can promote collaboration and reduce weariness, whereas warm light (such as that from lamps) can be more peaceful and inviting. Think about employing mirrors, curtains, and light-dark walls to intensify the effects of lighting.

Art

It has been demonstrated that having art in the workplace boosts creativity and productivity. Additionally, businesses are becoming more and more aware of the advantages of having art in the workplace. It also improves aesthetics and gives individuals who work in the field of that art something to be proud of. What types of artists ought you to seek out? Ask your team first; at Bonusly, we use Abby Gregg, a local woman artist, for our work, and we’ve expanded our collection over the years.

Colors of the workspace environment

Our moods can change and our bodies might respond in different ways depending on the color of our environment. Hard, vibrant colors have one impression, while soft, subdued hues have another. Furthermore, warmer colors can encourage imaginative thinking and intensity, while more natural hues like green and blue can increase productivity and focus. In addition, consider the type of work that will be performed in the area. Line it up with your company’s brand and match it with the appropriate color.

Personal items

When employees feel comfortable bringing their whole selves to work, they are more productive. That applies to clothes, accessories for the office, and even desk knick-knacks. By encouraging your coworkers to bring their personalities to the office, you can basically develop empathy for them and make it simpler for you to perceive them as unique people with their own identities. As a matter of fact, they’ll experience less stress and greater comfort as a result. How does Bonusly implement this? postcards from journeys; tiny dinosaurs that hide in drawers; and a unique duck decoy.

Food and drinks

It’s difficult to find an office today that doesn’t serve coffee or tea. Aside from increased energy, more attention, and fewer sick days, providing your staff with the proper meals and beverages has many other benefits. Even though you don’t have to buy lunch every day, encouraging hydration and offering wholesome office snacks will help. Especially when we’re working hard and maintaining focus while driving, our brain requires fuel to operate. There is a limit to how long you can ignore an upset stomach before your brain starts to malfunction. Considering yourself unique is similar to wanting your car to keep going without requiring you to stop and fill it with gas. It is unrealistic but an interesting concept.

Prepare snacks in advance for the day and/or the week if you work in a corporate office. Or, bring prepared refreshments with you. However, remember that the benefits of eating junk food lessen over time, so if you’re buying your food in prepackaged form, consider nuts, fruit, plain yogurt, hummus, and crackers. You don’t need to worry about bringing coffee, tea, or water because your employer probably offers those. If you also run a business from your home office, this may be a major source of interruption. Reduce the number of times a day that you enter the kitchen. To do this, keep ready-to-eat, pre-packaged quick and easy snacks next to your workspace. Have a water bottle on hand. To avoid being tempted to wander the house and wasting time looking through the pantry, think about bringing a kettle and some tea and coffee into your office.

Moving around and seating down

You’ve probably heard mention of the risks of sitting down at work; admittedly, there will be times when you must sit, but creating an environment that encourages movement is essential. Make your workplace welcoming and consistent with your company’s culture. However, there are times when it’s best to isolate yourself and concentrate (you might choose open seating, individual offices, or a combination of nooks and crannies), but moving around the office, bumping into coworkers, and getting some fresh air are all essential for a productive workspace.

Impact

Use your physical space to demonstrate to your staff the impact of their work on stakeholders and the significance of their contributions. To maintain employee engagement, it’s crucial to emphasize impact or purpose. Younger Americans expressed a desire to participate in activities that were pleasurable or had a positive social impact in the proportion of 57%. Additionally, motivation and output are influenced by an understanding of how our labor benefits others. Consider how to implement this in your own workplace. It can seem like consumer thank-you letters are scattered throughout your establishment. Reminders of your mission might be present. If you develop a product, present it to your colleagues frequently and display pertinent KPIs on a dashboard at work.

Plants

Having plants in the office is a surprisingly effective approach to improving workspaces since we have a natural inclination to connect with nature. The benefits of plants include stress relief, air purification, and even noise reduction. However, 1 in 3 people report that their workplace is free of any plants. Make your workstation greener to combat this. There are several low-maintenance office plants that can help you get started even if you’re not a gardener.

Noise level

The size of the team you work with, the office layout, and the corporate culture can all have a significant impact on the noise level in a workplace. But make no mistake—noise around you interferes with your ability to focus. Not only can it be distracting, but it can also increase stress levels, making it much harder for you to maintain productivity.

Furthermore, if you operate from an office, bring noise-canceling headphones, try out Spotify or Songza, and select noises that will help you focus, such as white noise. Find out if your workplace has quiet areas where you may work when you need to concentrate the most. When working from home, the absolute silence can occasionally be just as distracting as being in an office. To simulate the clamor of a coffee shop, which has been believed to aid in concentration, use a service like Coffivity.

FAQs

What makes a good office design?

Large, open-plan rooms are used in the best office design layouts to foster a sense of teamwork and creativity. People enjoy pleasant conversation since nobody loves to be left out in the cold. There are no physical obstacles to workplace contact when desks are set next to one another.

What are the office patterns?

  • The really open space.
  • Case for cubicles.
  • Co-workers space.

How can I improve my office aesthetics?

  • Utilize the Right Colors.
  • Package Some Snacks.
  • Light Up Your Life.
  • Keep the noise level low.
  • Personalize Your Space.
  • Organization Is great.
  • Think about your company.

What are the three types of office layouts?

  • cellular office layout.
  • cubicle office layout.
  • team-oriented office layout.

What makes an office appealing?

Smart technology will be considerably more popular, and attractive workspaces will be well-spaced, light, and airy. Mustafa Afsaroglu, Co-founder of Taner’s & Sons Design Studio: “To me, an appealing office should resemble a well-rounded members’ club, a place I want to visit and spend time.”

How do you layout an office?

  • Push together individual office desks to make clusters of both large and small group tables.
  • Remove cubicle walls and room dividers.
  • Intersperse the office with comfortable, flexible seating options. Use what you already have and maybe supplement with some bean-bag seats.

What do employees want in an office?

Eighty percent of those who were asked which characteristics would make them feel at ease returning to the workplace mentioned indoor air filtration systems, 74 percent mentioned having access to more private places, and 65 percent mentioned vaccination requirements. Outside workplaces and operable windows were also mentioned by 65 and 61 percent of respondents, respectively.

How do you design an efficient office layout?

  • Have a plan.
  • Remove uncomfortable furniture.
  • Prioritize variety.
  • Take note of technological requirements.
  • Include your employees when processing.
  • Establish spaces designed for collaboration.
  • Focus on the lighting.
  • Create a space for relaxing only.

What are four types of work area layouts?

  • Cellular Office Layout.
  • Open Office Layout.
  • Co-working Office Layout.
  • Combination Office Plan.

What are the principles of office layout?

  • Proper Ventilation.
  • Lighting.
  • Movement.
  • Furniture Arrangement.
  • Supervision.
  • Flexibility in equipment arrangement.

What is the most commonly used office layout?

The most popular sort of workplace layout is a cubicle one. The term “cubicle” refers to a type of open-plan layout in which the workspaces are divided from one another by partitioning walls to create the shape of a cube. And it is also the form of office design that is most economical.

How do you design an office for high productivity?

  • Start to think “Variety” and stop thinking “Open”
  • Improve the Lighting.
  • Raise the Ceilings.
  • To control the noise level, paint the walls but do not use white paint.

What can I put on the office walls?

  • Add art to your office walls.
  • Layer up materials.
  • Decorate the wall with an energizing color scheme.
  • Prioritize storage for your office wall.
  • Transform an office wall with pattern.
  • Make use of a mood-boosting green.
  • Install a wall of books.
  • Enjoy the view.

What is a modern office layout?

A workplace design movement known as “modern office design” takes the demands and preferences of the modern worker into account. These days, employees aren’t exactly excited about the prospect of spending 8 to 10 hours each day in a soulless cubicle. Instead, they want settings that have a more homey, human feel.

What are the two types of office?

  • Small office
  • Large office

How can I make my office more organized?

  • Empty your drawers and cabinets.
  • Be selective with displayed items.
  • Use of implements to declutter your office.
  • Purchase a bookshelf or a filing cabinet.
  • Designate spaces while organizing a desk.
  • Find a space for your own personal items.
  • Make use of inboxes and outboxes.
  • Get a labeler.

That is all for this article, where the answers to the following questions have been discussed:

  • What is office design?
  • Why is it important to design your office?
  • What are the types of office layouts (designs)?
  • How can you design your office?

I hope you learn a lot from the reading. If so, kindly share it with others. Thanks for reading, see you around!