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How to be Organized and the Complete Guide for Clearing Clutter

Just managing the inputs, information, and clutter in our lives nowadays causes a great deal of stress and irritation, and it frequently results in emotions of helplessness and anxiety. Most of the time, when you want to learn how to be organized, you simply don’t know where to begin. On the other hand, it is something that can be learned. You can finally get control of your clutter and, more significantly, maintain a clutter-free living by adopting a few ideas and procedures and putting in place a system that promptly deals with all these inputs.

In this article, you will learn how to be organized and the complete guide for clearing clutter.

How to be Organized and the Complete Guide for Clearing Clutter

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8 Common Ways on How to be Organized and the Complete Guide for Clearing Clutter

The following are the 8 common ways to be organized and the complete guide for clearing clutter:

  • Use the storage space on your computer’s hard drive carefully
  • Learn to Use Search Features on Your Computers
  • Keep Your Desk Clear of Clutter
  • Make a Closing Down Routine
  • Use a to-do list manager to organize your life
  • Set a weekly time to clear clutters from your Devices
  • Cleaning up Annually
  • Do a Little, Often

 

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Use the storage space on your computer’s hard drive carefully

Your files were not intended to be kept on your computer’s desktop. Your desktop should be free of clutter and files. Your computer will run slower if your desktop is cluttered, and finding items will be extremely slow.

Instead, establish a fundamental organizational structure inside your documents folder as you learn how to be organized. Now, you need to make sure that this works for you, but try not to overcomplicate things. You may organize your personal and professional files by considering the kind of data you will need to store. Inside my documents folder, I have two basic files labeled “work” and “personal.” I have subfolders arranged inside of these in accordance with my many roles or categories. It’s easy and makes it possible for me to find what I need right away.

Now, I do comprehend that when you are working during the day, you could need quick access to specific photographs and files, and it is acceptable to keep them on your desktop in the interim. But make it a habit to clean your desktop as part of your shut-down procedure every day (more on that later).

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Learn to Use Search Features on Your Computers

Although it’s one of the simplest things to do when you learn how to be organized, I’m surprised at how few people know how to find documents on their computer using a straightforward keyboard shortcut. A date, a file type, a keyword, or a file name can be entered in the spotlight search field on a Mac, for example, by pressing CMD + Space. Open the start menu on a Windows machine and start entering the file’s name. You don’t need to know the actual file name in either situation. You only need to type a few letters to quickly access the necessary file. You will feel much more at ease deleting all those files scattered about on your desktop and placing them in the proper location on your computer once you realize how beneficial your computer’s search features are.

Keep Your Desk Clear of Clutter

Like the desktop of your computer, the desktop of your desk should be clean and clear of clutter. Use your drawers to store any paper documents that you typically keep on your desk because a messy workspace does not promote creativity. Additionally, examine your workplace and consider whether the items on it are actually necessary. We frequently have items on our desks that serve no purpose and hold no personal significance for us. We’ve basically had it on our desk constantly. Remove whatever you don’t need or that doesn’t motivate you.

As we’re talking about your desk, make the choice this week to go through your desk drawers and remove all the clutter that has gathered over the years, including old pens, mugs, and other items. I promise you that clearing up your desk of clutter and organizing your drawers will give you newfound energy and spark a lot of creativity that has been tucked away. You’ll like sitting at your desk once more. It’s okay to display some motivational souvenirs and pictures of your loved ones. Just be careful not to abuse them. As few as possible.

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Make a Closing Down Routine

Make this a crucial habit to develop while learning how to be organized because it’s such a terrific approach to ensure that you keep your papers and other belongings organized. Give yourself ten to twenty minutes to tidy up your desktops before you complete the day’s work. Files should be moved to their proper locations, and anything no longer needed should be deleted. I frequently take a lot of screenshots during the course of the day, and if I don’t delete them at the end of the day, they quickly begin to collect. I clear things up before turning off my computer for the day, remove any outdated screenshots, and clear up space on my desktop. It’s lovely to begin the following day with a clean desk and computer desktop.

Use a to-do list manager to organize your life

Post-it notes are a waste of space if you use them to keep track of your obligations and to-dos. Sure, it would seem like a good idea to glue magnets to your computer to help you remember things, but with time, you grow accustomed to them. You simply accept them as a fixture on your desk and move on.

Take them out. Put all of your obligations and chores in a to-do list manager. The to-do list managers that come with Windows and Mac are the same. Utilize them wisely. You don’t have to make a complex structure for your to-do list. All you require is the ability to date tasks for when they need to be completed and an inbox for rapid entry. My to-do list manager has a straightforward structure. I set up six folders using a mechanism I call the Time Sector System:

  • Inbox
  • This week
  • Next week
  • This month
  • Next month
  • Long-term / On-hold

The only decision I must make after that, regardless of what information I gather, is when to complete the assignment. The job can then be dropped into the appropriate folder. All those little scraps of paper you use to jot down important details like phone numbers or email addresses are one of the main causes of clutter on desktops (and in bags). When you have a lot of these, they are simple to lose and take a lot of time to find. For these, use digital devices. You may photograph a written note. If you have device syncing enabled, you can simply add a phone number or email address to your to-do list manager (or notes app), and you’ll have access to the data on all of your devices. Moreover, it will be searchable.

Set a weekly time to clear clutters from your Devices

Take your time forming this habit as you learn how to be organized because it may easily sneak up on you. These days, it’s just too simple to take pictures and films with our phones. We just store a photo that we take in our photo book. We accumulate thousands of images over time that are not worth retaining in our electronic photo albums. I delete all the photographs I don’t want to save over the weekend (often Sunday night) in about ten minutes. It reduces the amount of digital storage I require, which costs less, and ensures that every shot in my photo album is one I want to preserve.

I use my downloads folder in the same way. When we download a PDF with the intention of reading it later, we sometimes completely overlook it. We accumulate hundreds of PDFs and other documents over time that we are no longer interested in or require. File them away or delete them. Simply remember not to keep them in your downloads folder. This behavior will benefit you if you wish to maintain a clutter-free environment. You will need to spend about thirty minutes each week organizing and cleaning up if you do this once a week. If you don’t, you’ll wind up having to deal with everything for one or two days, which will make you feel like you wasted your time.

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Cleaning up Annually

My annual habit includes going through all of my folders and notes. I take the day off work to go through everything on my computer and eliminate anything that is no longer useful. I decide on the winter break for this. In addition to the fact that it is the end of the year, many businesses are taking time off, and business is often slower. I go through all of my personal and work folders and purge anything I don’t need. In addition, I store a lot of files on an external hard drive for future reference.

Additionally, now is a good opportunity to organize your email folders. Email can turn into a bottomless well about messages you don’t need. Go through and get rid of them. When you do this, you’ll feel a lot better. You can declare “soft” email bankruptcy by moving all of your emails into a folder called “Old Inbox” if you don’t feel comfortable deleting everything in your inbox while declaring email bankruptcy. Through taking this action might sound extreme, you’ll be amazed at how much more clear-headed you become. You learn what you have been clinging to and what you might have missed, and you discover that you have a lot more room to prepare for the upcoming year.

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Do a Little, Often

I’ve known this for a very long time. I once attempted to work as a salesman many years ago. I utterly failed at it, but I was able to see an accomplished colleague while I was learning. She was required to complete and submit her monthly spending report on one of the days I was observing her. We used to do things on paper back then, so I can still clearly recall her unlocking the glove box of her car and removing several handfuls of receipts before patiently adding them to an expenditure report. She concluded the report four hours later.

This wasn’t a terrific way to approach the situation, I recalled thinking at the time. When I finally had the opportunity to drive alone, I started parking my car in a parking lot on the way home and recording the expenses for that day on my expenses sheet. As I was doing it on the same day, it only took me a few minutes, and I was able to recall exactly what each receipt was for. You may apply this approach to nearly anything while learning how to be organized. Every day, empty your bag, delete screenshots from your desktop, and clean out your inbox of emails. Discard everything you no longer need.

Doing a small bit frequently makes life so much simpler and prevents that mental backlog from building up when you have that nagging feeling that something has to be done but you can’t remember what it is.

In summary

Learning to be organized can take time and work if it isn’t something you are naturally good at, but it will be worthwhile in the end. You benefit greatly from clearing your space of clutter. Your workplace is more enjoyable, and cleaning up your surroundings can also help you clear your head of clutter. Additionally, finding things is simpler, which increases your productivity as a whole. Pick one of the aforementioned techniques that will benefit you in your daily life, and start organizing your life right away. that is all for this article, where the common ways to be organized and the complete guide for clearing clutter:

I hope you learn a lot from the reading, if so, kindly share with others. Thanks for reading, see you around!