why less is more: 20 reasons why doing less makes you a more productive person

One problem with productivity that I run into more often than others is the idea that working harder is better than working less. But why do individuals still assert that “less is more”? The truth is a little more nuanced than simply evaluating productivity to determine how effective a person or organization is.

In a manufacturing environment, it is important to boost production while lowering or, at the very least, maintaining costs. According to the “less is more” principle, less input results in more output. And we may employ the same concept to boost our output. Use our abilities, knowledge, and creativity to produce high volumes of work with less input and more output.

Knowing why less is more: 20 reasons why doing fewer things makes you a more productive person.

In this article, the reasons why less is more will be discussed.


20 reasons why doing less makes you a more productive person.

The following are 20 reasons why doing less makes you a more productive person:

  • By spending less time on email and social media first thing in the morning, you become more productive.
  • Traveling with less luggage means you get more time to enjoy your trip.
  • By creating shorter presentations, your audience understands you better.
  • Having shorter meetings means you get more time to work.
  • Scheduling less work, you get more energy to work on other things.
  • Working a few hours, your focus level increases.
  • With fewer responses to emails, you get more time to focus on tasks.
  • By reducing email notifications, you get to focus more.
  • By avoiding work emails at home, you will become less stressed out.
  • By reducing the number of desktop icons on your computer, you will be more productive.
  • Taking quick naps will make you less stressed out.
  • Taking a few vacations will make you happier and more productive.
  • By spending a little time watching TV, you will get more time to attend to other important things.
  • Getting more sleep will make you less stressed.
  • Setting a timer on your work helps you stay more focused.
  • Setting fewer goals means you get to achieve them.
  • By setting a few priorities, you’ll achieve more.
  • By making fewer decisions, you get to save more time and mental energy.
  • having less clutter, you get more space
  • Getting rid of things that consume your time helps you achieve more in less time.

Let’s go deeper…

By spending less time on email and social media in the morning, you become more productive:

According to Henry Ward Beecher, “The rudder of the day is set in the first hour.” How you begin the day matters. Many successful people have a set morning routine that includes time for exercise or reading. When you check your email first thing in the morning, you become more reactive. By using that strategy, you are ignoring your objectives and top priorities.

Traveling with less luggage means you get more time to enjoy your trip:

You will pass through checkpoints more quickly if you have fewer bags with you. You breeze through airports and have much more time to explore your trip if you can only bring one cabin bag. And let’s be honest, how often have you brought suitcases and other luggage on a trip only to find that you only used a portion of it when you came home? In order to have more time to enjoy your travel destinations, reduce the amount of luggage you bring.

By creating shorter presentations, your audience understands you better:

Have you ever endured an hour-long lecture with hundreds of points, figures, and slides? How successful was that speech? How much of that did you recall later? Probably not much at all. Your audience recalls considerably more when you concentrate on fewer ideas. Keeping a presentation basic is quite difficult. You must choose what to keep and what to remove. However, if you concentrate on no more than three points, you will find that your audience will remember much more than if you try to overwhelm them with several arguments and figures. Furthermore, you will make a lot of new friends if you conclude your presentation earlier than expected and give your audience ten to twenty extra minutes.

Having less meetings means you get more time to work:

This ruse consistently works. Have you ever questioned why conferences usually seem to be planned for an hour? Because calendar blocks have always been one hour, this is the case. Not because the most effective meetings last an hour. Some of the most effective sessions I’ve been to were under 15 minutes long. Your meetings will start and conclude on time more regularly, have more attendees, get to the point more quickly, and participants will retain more knowledge because they are asked to recall far less when your meetings are reduced from 60 minutes to 30.

A crucial habit for productive meetings is adhering to a documented agenda. Even better, requiring agendas for all meetings will force you to attend fewer meetings. You may first have a hard time adjusting. Every month, you’ll get hours of productive time back. If someone objects to a written agenda, simply state, “Before attending meetings, I always endeavor to prepare so that I may make the most of the time.”

Scheduling less work, you get more energy to work on other things:

This is another reason why less is more. I have discovered that people’s perceptions of how much work they can accomplish each day do not correspond to reality. As a result, a person might manage to finish only 10 of the over 20 activities on their daily to-do list. When you don’t do the daily duties you set for yourself, you become worried and overworked, which saps your energy and makes you less enthusiastic about the day and your work.

Instead, try scheduling only half of the work you would essentially complete, and if you do finish early, go on to the duties for tomorrow. You’ll feel much more upbeat and optimistic about your job and the rest of the day as a result.

Read more: Common strategies to achieve more in less time and be more productive

Working a few hours, your focus level increases:

In general, there is a rule known as Parkinson’s law, which says: “Work grows to fill the time available for completion.” The saying goes, in other words, if you give yourself two hours to finish a task, you will finish it in two hours. But if you only give yourself an hour to finish the same activity, it will only take you an hour. You will start to finish activities that used to take an hour or two in a fraction of the time when you apply Parkinson’s Law to your work. Therefore, you can complete more work in the time you have available when it is reduced.

With fewer responses to emails, you get more time to focus on tasks:

Simple but incredibly powerful. The most email senders are also the most email recipients. If you have trouble staying on top of your inbox, take a look at the number of emails you are sending out. Consider how you can communicate your message more effectively before assuming that email is the best way to do so. Would making a call be more beneficial? You might achieve your goal more quickly by getting up from your chair and approaching the person as you’re strolling down the hallway. Writing and receiving emails is frequently recognized as the main hindrance to productivity and efficiency, so do less of the critical work and less of the less-important jobs.

Your email will be read by the recipients for the very last time if it contains more than three paragraphs. Nobody wants to read a long email, and even if you’re the boss, chances are they will only read the first paragraph to see whether it’s important; if not, they won’t likely go any further. Write fewer emails if you want them to be viewed and answered quickly. You will accomplish far more and get responses more quickly.

By reducing email notifications, you get to focus more:

It was formerly thought that beeps, buzzers, and other sounds would serve as notifications. To increase your productivity, it is now necessary to turn off some notifications. It will take some time for you to get back into your work if you constantly check your inbox. Because of this, you should make the effort to turn off notifications or decrease their frequency, such as by turning off email notifications on iPhones and Android phones (e.g. check email every hour instead of every 5 minutes).

By avoiding work emails at home, you will become less stressed out:

When you stop to think about it, that makes a lot of sense. A study found that professionals frequently become angry when they receive emails and texts from their companies after regular working hours. After all, when you are away from your files and unable to consult others, there is frequently nothing you can do to resolve a job issue in the evening. You will have a harder time unwinding and sleeping if you continue to respond to work emails and fixate on issues.

By reducing the number of desktop icons on your computer, you will be more productive:

Your desktop computer is not a reliable filing system. I suggest using no more than one column of icons for your most commonly used programs for the greatest results. I advise adding your primary online browsers and productivity programs, such as Microsoft Word and Excel (e.g., Firefox and Chrome), to the list. Your desktop’s remaining space will thereafter be clear and unoccupied.

Taking naps will make you less stressed out:

One strategy to increase productivity during a busy workday is to block off twenty to thirty minutes. Naps boost creativity, according to University College London’s Vincent Walsh, a professor of human brain research. It’s not always a good idea to just keep working on a challenging topic. Use your discretion, as not all employers have enlightened policies on midday naps.

Taking a few vacations will make you happier and more productive:

Did you know that New Zealand legislation mandates 30 vacation days for employees annually? According to recent OECD studies cited in USA Today, New Zealand’s economy is not being harmed by its high commitment to vacation. You can broaden your interests, acquire new experiences, and receive much-needed rest by taking time off from work.

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By spending a little time watching TV, you will get more time to attend to other important things:

Over 3 hours of television are watched daily by the average American. What if your intake was delayed by one hour? You may use that time to put energy into other things. You may, for instance, start studying a new language, go to a night class once a week, or just go to bed earlier. This concept is especially helpful if you frequently binge watch television (or videos), no matter what the show is about.

Getting more sleep will make you less stressed:

Simply going to bed an hour earlier will increase your productivity if you frequently feel fatigued and worn out throughout the day. Getting more sleep will enhance your concentration and decision-making skills, even when driving. According to the National Highway Traffic Safety Administration, drowsy driving contributes to approximately 200,000 car accidents each year in the United States.

Setting a timer on your work helps you stay more focused:

In the majority of professional work settings, people enjoy a great deal of autonomy over how they plan their days. This freedom is generally a good thing. It is also simple to develop unhealthy habits, such as reading articles online, viewing absurd videos, or just daydreaming. To increase productivity, set a timer for 25 minutes. You can gradually lengthen your concentration periods once you’ve mastered the pattern of working on a timetable.

Setting fewer goals means you get to achieve them

Giving oneself fewer goals each year also works, much like scheduling fewer duties per day. Michael Hyatt, an author and entrepreneur, advises having seven to ten annual goals that span your entire life (career, health, intellectual, financial, and so forth). Instead of just crossing things off your to-do list, it’s important to set difficult goals. In my opinion, the “Goldilocks zone” for important annual goals is between 7 and 10 objectives. When I was in my early twenties, I recall making a list of 10 to 15 New Year’s resolutions and breaking every single one of them. I didn’t start routinely reaching my goals until I narrowed them down to only 2 or 3 for the year.

By setting a few priorities, you’ll achieve more:

The impact of prioritizing fewer things is one of Tim Ferriss’s most memorable lessons from his book The 4-Hour Workweek. According to Ferriss, never go to the office or sit down in front of the computer without a list of priorities in place. I don’t advise utilizing Outlook or electronic to-do lists because you may add an endless number of tasks to them. There should only ever be two mission-critical tasks that need to be finished each day. Never. ” I think this advice is excellent and must be put into practice. A to-do list with 100 tasks due in a single day will only serve to demoralize you.

Read more: Common Techniques for Setting Priorities

By making fewer decisions, you get to save more time and mental energy:

Your ability to make wise decisions is influenced by your energy level. For instance, it can be challenging to control your attitude after a demanding day at the office. In fact, economists have found that when you are sleepy, you are more prone to buying things on impulse (like junk food). With this knowledge, you can make the choice to “sleep on it” if you are required to make a big decision at night.

An Android-loving buddy of mine once told me that Android gave you a lot more options for how your phone could look during the argument over whether iPhone or Android phones were better a few years ago. He was correct; it did. There are countless themes and color schemes available for download. Everything seemed amazing. The issue here, of course, was that there were simply too many options, leaving you stumped over which one would be the best. You spent countless hours testing out various themes and color schemes, but all of that testing and attempting came at the expense of accomplishing something else more important.

  • having less clutter, you get more space

Clutter is a common concern for many of us. Your productivity suffers if your desk is cluttered with old magazines, expense claim stubs, and stacks of outdated Post-It notes. You will specifically spend time hunting for crucial resources several times per day. According to the Daily Mail, looking for lost belongings takes at least 10 minutes per day (assuming your annual pay is $70,000, that translates to nearly $1100 spent looking for things).

Getting rid of things that consume your time helps you achieve more in less time:

Driving from and to work consumes a lot of time that could be used more effectively. The average American commutes for 50 minutes each day, which many people find to be tedious or annoying. Fortunately, you can use your commute time for learning! If you drive to work, you can listen to inspiring and motivating podcasts. You can also consider taking the train or subway to work, reading, studying, or even getting a head start on your tasks.


What is a good example of less is more?

Think of an action movie with a lot of talking. Because they were expecting violent scenes but instead saw a lot of people lounging around and conversing, many people would be dissatisfied. For an action movie, less talking is more effective in this scenario. This concept can be used for a variety of things.

How do I implement less is more?

  • Experience
  • Filmography
  • Summary
  • Director’s intention note stating your purpose, what kind of film do you have in mind, and tell us why do you want to develop this project now?
  • LIM Motivation
  • Short treatment

Is it better to own less?

Having fewer possessions also helps you organize your living space. It is easier for you to keep track of your belongings if you have a few of them. Additionally, clearing out the clutter will give you more room to separate and organize your belongings effectively so that you never waste time hunting for them.

How would you describe minimalism?

Avoiding the unneeded, simplicity, practicality, and elegance are the goals of minimalism. When it comes to making the most of fewer things, “LESS IS MORE” is the catchphrase. The most common myth about minimalists is that they “suffer” and “sacrifice” despite enjoying fewer possessions and uninteresting experiences.

How do you live with less?

  • Recognize your need for change.
  • Have faith that you can survive on less.
  • Be grateful for what you already have.
  • Separate your needs from your wants.
  • Set achievable goals.
  • Start paring down your life.
  • Consider the advantages of a minimalist lifestyle.
  • Stay within your means.

What is the opposite of minimalist?


What is maximalism? Maximalism is the antithesis of minimalism, as you might have guessed. The easiest way to explain it is as a response to minimalism, where “more is more.” Maximalism enables the use of color, shape, tone, and texture to speak for itself.

Who is a maximalist person?

A person who has strong opinions and won’t compromise is referred to as a maximalist, particularly in politics. A maximalist is someone who firmly holds to radical communist beliefs and is unable to meet others halfway.

What is a maximalist lifestyle?

Despite being the exact antithesis of minimalism, maximalism isn’t always about excess or congestion. However, it is more aesthetically and physically crowded. Bold colors, patterns, and originality are hallmarks of minimalist design. It adds variety and intrigue to a space.

What do you call a person who loves minimalism?

A minimalist is someone who values clarity, utility, and simplicity. They live a lifestyle that places less emphasis on worldly items and more emphasis on the things that are important to them and make them happy. They focus their attention on what truly matters to them rather than becoming bogged down by unnecessary things.

What do you call a person who lives simply?

The words “thrifty,” “spartan,” and “cautious” are synonyms for “frugal,” which is frequently used to characterize someone who leads a modest life.

How do I know if I’m a minimalist?

  • If You don’t attach yourself to things. It’s vital to buy things you like, but in our western culture, it can be normal to become overly addicted to possessions.
  • If you don’t buy much.
  • If you do have some unnecessary things.
  • If you have no debt (or are paying off debt very quickly).

Why is minimalism good?

With minimalism, we may concentrate on our top objectives. Backe asserts that having a clutter-free workplace helps people focus better and work more efficiently while also lowering stress.

Is minimalism toxic?

It’s toxic because it pushes you to just think about getting what you need, which means passing up chances to meet the needs of others. In the end, minimalism is the egotistical waste of a chance. It would be good to see the wealthy 1% reject this feeble attempt at piety and assert their authority.

How does minimalism save money?

You’ll have a far greater understanding of what you already own because minimalism encourages preserving only items that have a purpose. By doing so, you can reduce your use of repeated purchases and save money. More opportunities to invest in your future result from every saved dollar.

Who started minimalism?

The gestural work of the preceding generation was rejected by artists like Frank Stella, whose Black Paintings were displayed at the Museum of Modern Art in New York in 1959, and minimalism was introduced in the early 1950s.

That is all for this article, where the reason why less is more is discussed.

I hope you learn a lot from the reading, if so, kindly share it with others. Thanks for reading, see you around!